Get Involved

The PTA Board is made up of parent volunteers who work cooperatively with our teachers and staff to support the overall well-being and success of our school, staff, students and families. Each role is a one year commitment. Contact us at gallardopta@gmail.com to discuss joining the board for next year.

Key Role – President

• Oversees and coordinates the work of an executive board to run a PTA effectively
• Presides at PTA board and association meetings
• Serves as the official contact, communicator and representative of a PTA
• Designated as an authorized signer for PTA checks, contracts and authorizations for payment
• Serves as ex-officio member of all committees except the nominating committee
• Works with other PTA leaders to connect families, school and community to support student success

Key Role – Secretary

• Takes minutes at board and association meetings
• Co-signs formal papers with president: authorizations for payment, resolutions and formal letters
• Handles PTA correspondence as directed by the president
• Maintains and preserves PTA records and important documents to pass on at the end of the term

Key Role – Treasurer

• Maintains permanent records to track unit funds and financial transactions
• Chairs budget committee and prepares annual budget for adoption by the association
• Pays all PTA bills as authorized by board or association
• Ensures taxes and reports required by PTA bylaws, insurance or federal and state governments are completed and submitted by the due dates

VPs of Fundraising 

• Works with a committee, appointed by the president, to plan and organize fundraising activities
• Focuses on raising the amount of funds needed to meet the unit’s budget
• Presents reports on proposed fundraising activities at board and association meetings for approval

Director of Events

• Works with committees, to plan and organize activities
• Past events have included Gators on the Green, Trunk or Treat, STEM Night, Cupid Shuffle Family Dance, Multicultural Night, and more

VP of Membership 

• Promotes PTA membership to the school community

VP Communications

• Attends Gallardo PTA Board Meetings once a month.
• Attends Gallardo PTA General Association meetings 4 times per year.
• Coordinates all communication updates for the Gallardo community on upcoming events & programs.
• VP of Communications publishes communications to our community using Facebook Posts, Gallardo Membership Tool kit pubications & updates, the outdoor marquee & Gallardo's FCUSD website.
• Communication requests are received by VP Communications from Gallardo Staff & Event Coordinators.
•  This position offers a great opportunity to get involved from the comfort of your home!

Key Role – Financial Secretary

• Works closely with the treasurer and other financial officers in handling PTA funds
• Keeps a record of all PTA funds collected, deposited and disbursed
• Prepares monthly and annual financial reports

Historian

• Captures, assembles and preserves record of activities and achievements of a PTA
• Collects volunteer hours for PTA meetings and events
• Completes and submits the PTA Unit-Annual Historian Report to council/district PTA
• Displays or presents brief overview of PTA year at meeting near the end of the school year

Auditor

• Audits the books and financial records of a PTA to determine their accuracy
• Presents written reports on audits to the board and the association for adoption
• Forwards copies of adopted audits to council/district PTA as indicated in unit bylaws

Parliamentarian

• Assists the president to manage meetings and advises on parliamentary procedure
• Chairs Bylaws committee to review unit Bylaws each year and revise Bylaws every three years
• Arranges nominating committee’s first meeting, providing information on nomination and election process