Get Involved

The PTA Board is made up of parent volunteers who work cooperatively with our teachers and staff to support the overall well-being and success of our school, staff, students and families. Each role is a one year commitment. Contact us at gallardopta@gmail.com to discuss joining the board for next year.

* All board members are required to attend monthly meetings and general meetings. Chair positions are not required to attend monthly board meetings.

Detailed descriptions for each role can be found on the CAPTA website.
Complete THIS SURVEY as soon as possible to express your interest in any of our positions!

President – Key Role

Oversees and coordinates the work of an executive board to run a PTA effectively
Presides at PTA board and association meetings
Serves as the official contact, communicator and representative of a PTA
Approves all materials prior to distribution or posting
Designated as an authorized signer for PTA checks, contracts and authorizations for payment
Makes chairperson and committee member appointments
Serves as ex-officio member of all committees except the nominating committee
Meets with the School Principal on a regular basis
Works with other PTA leaders to connect families, school and community to support student success
Attends FCUSD, Third District PTA, California State PTA and National PTA meetings and trainings

Secretary – Key Role

Assists President in the development and communication of board and association meeting agendas
Prepares materials for all association meetings (slideshows and packets)
Takes minutes at board and association meetings
Co-signs formal papers with president: authorizations for payment, resolutions and formal letters
Handles PTA correspondence as directed by the President
Maintains and preserves PTA records and important documents to pass on at the end of the term

Treasurer – Key Role

Maintains permanent records to track unit funds and financial transactions
Chairs budget committee and prepares annual budget for adoption by the association
Help prepare school PTA budget, track income and expenses according to budget, and help prepare budget revisions as necessary for adoption by the association
Receive funds collected by any PTA volunteers, ensuring that they are counted at the original point of receipt by two PTA members using cash verification forms, and deposit cash and checks immediately in a PTA bank account, retaining deposit slips
Pay PTA bills as authorized by board or association
Track membership dues collected and remit per capita dues (non-Totem) to Third District PTA on a regular basis
Prepare written Treasurer reports for every board and association meeting, as well as an Annual Financial Report
Ensure that tax returns and reports, required by PTA bylaws, insurance, and federal and state governments are completed and submitted by the due dates

Executive Vice President (New Position)

Works closely with the president to help run a PTA
Designated as an authorized signer for PTA checks, contracts and authorizations for payment
Performs president’s duties in his or her absence
May be asked by PTA President or executive board to oversee committees or perform specific tasks as needed.
Carry out other duties which may be outlined in unit bylaws and standing rules

VP of Fundraising

Works with a committee, appointed by the president, to plan and organize fundraising activities
Focuses on raising the amount of funds needed to meet the unit’s budget
Presents reports on proposed fundraising activities at board and association meetings for approval

VP of Membership/Member Engagement

Oversees membership efforts and promotes PTA membership throughout the year
Creates and implements a membership plan which includes the annual membership campaign
Maintains member records, collects dues and distributes membership cards
Provides updates at board and association meetings
Provides information, activities and resources to empower members and community stakeholders

VP Communications

Coordinates all communication updates for the Gallardo community on upcoming events and programs.
Publishes communications to our community using social media posts, Gallardo Membership Toolkit publications and updates, the outdoor marquee and Gallardo's FCUSD website.
Sends Mrs. Graham's weekly newsletters
Oversees the work of the Flyer Chair to ensure all flyers are approved and meet requirements

Financial Secretary

Works closely with the treasurer and other financial officers in handling PTA funds
Keeps a record of all PTA funds collected, deposited and disbursed
Prepares monthly and annual financial reports
Designated as an authorized signer for PTA checks, contracts and authorizations for payment

Financial Reviewer

Reviews the books and financial records of a PTA to determine their accuracy
Presents written reports on financial reviews to the board for review and the association for adoption
Uploads copies of adopted financial reviews to the document retention system as indicated in unit bylaws

Director of Events

Oversees the planning and execution of PTA events
Collaborates with principal, PTA president, other board members, Event Chairs and campus student groups to coordinate, plan and implement programs
Trains and supports Event Chairs
Monitors all stages of the event planning from the proposal to the end of event reporting
Oversees and delegates volunteer recruitment for implementing and running events
Ensures all programs meet PTA insurance requirements for allowable activities

Historian

Capture, assemble and preserve a record of activities and achievements of the PTA each year
Arrange for photos/videos to be taken at PTA events
Obtain written parent/guardian permission before posting any photos of students
Act as liaison to the Yearbook Staff and support them in the production of the yearbook

Parliamentarian

Assists the president in managing meetings and advises on basic parliamentary procedure, including instructions in how to make a motion
Chairs Bylaws committee when updating bylaw (every 5 years) and reviews the bylaws annually with the board members
Directs the nominating committee in setting a date for their first meeting, electing a chair, and outlines their responsibilities.